Frequently Asked Questions
We can't wait to see your child poolside! Here's how we operate! If there's anything else you need to know please contact us.
Your child will need a swimming costume/trunks (not baggy shorts as these will slow them down!). At Kingfisher School Pool with water is 34 degrees (warm!) so they will not need a thermal swimming top. Please tie long hair back and wear the free swimming hat provided. We highly recommend your child wears goggles during class to get confident putting their face in from the first session and to protect their eyes from the chlorinated water.
Watching the Lessons
You are responsible for your child until the teachers take over responsibility and supervision. We know you’d like to see how your child is getting on, so whenever possible we will allow you to observe the class from the changing room gate at Kingfisher School or other pools’ seating areas. Please bear in mind, that some children concentrate better when you are not watching! We may ask you to assist if your child is very nervous. Please ensure you're available throughout the lesson to take the child to the toilet or if there is an emergency (for example, if the fire alarm goes off) and promptly collect your child at the end of the lesson.
Swim School Class Dates for Ducklings Stage 0+ (Not Baby and Pre-School which run every week)
Our courses run throughout the year in accordance with South Oxfordshire School Term dates. Towards the end of each term we’ll send you a handy email reminder of the last session of term and the first session of next term. Just FYI, if your child is at state school that week or part of (Mon to Sun), there will be a lesson running. If it’s a holiday week, there will be no lesson. In the 2021-2022 academic year classes will run on these dates:
31/10 Half Term no classes
26/12 Christmas Holidays no classes
2/1/22 Christmas Holidays no classes
27/2 Half Term no classes
17/4 Easter Holidays no classes
24/4 Easter Holidays no classes
5/6 Half Term No classes
24/7 Last class of academic year
31/7 & August no classes
Classes resume on 11th September 2022
Booking & Payment
To ensure you keep your space in the swim school, when you sign up, you will sign up on an ongoing basis and pay for your child’s classes on the first of every month, for the months we’re open only. We charge £16.50 per session. When you sign up you pay for your child's last four lessons as a deposit. When you cancel there will be nothing left to pay. This is to give you flexbility and we think this is fairer, more affordable and more convenient than charging up front for a whole term which you need to renew termly. This price is fully inclusive of a swim hat and all award badges and certificates. The same payment system will remain in place when your child progresses to the next stage.
Progression & Changing class times and venues
We make sure that children progress quickly, through our small group sizes (maximum 5-6 children). Small group sizes help us to continually assess each child's progress. When you child is ready to move up to the next stage, they will do so as soon as a space becomes available and we will present them with their award certificate and badge and a huge well done! Similarly, if your child is in a class that is too difficult, we will move them to the appropriate stage, so that we can help them to develop their skills effectively.
As a result of the above, as time progresses it’s unlikely but possible your child’s class size may reduce. Once a class has become too small to function properly we will need to merge it with another. We try to keep class times as similar as possible but unfortunately cannot always guarantee this. If the merger of your class with another results in a change of your class time or venue, we will endeavour to give you as much notice as possible.
From time to time for reasons beyond our control the pool may not be safe to use and may close. If the pool cannot be used in the short term, we will endeavour, where possible, to notify you by phone and email straight away. We regret it is not possible for us to re-schedule your cancelled class. In this instance we are not responsible for any travel expenses incurred.
Where a pool is not available on a longer-term basis (more than one week), on public health or other grounds outside our control (not including operational issues with the pool), then we cannot be responsible for providing any further classes to you during that time.
If this occurs, and in the event that it is not possible to reschedule the classes, we will either refund the unused balance of your month’s fees or provide a discount on a future month’s fees at our discretion.
We are under no obligation to refund classes that may be missed due to local adverse weather when the venue and environs are safe and accessible, and classes are held. We regret that we are unable to offer automatic refunding or rescheduling of classes in the event of adverse conditions local to you which prevent you from attending a scheduled class.
Video and photography
Whilst the family atmosphere we encourage means that parents, grandparents, and friends should feel very comfortable taking photographs or video footage, we would ask that everyone respects the feelings of others should some families not feel comfortable with this. If someone in a class has indicated they do not consent to photography or video, the teacher will inform the class and filming/photography must stop immediately and without incident.
Toiletting, nappies and changing your child
Please ensure your child goes to the toilet before class. If your child is not potty trained, they must wear a swimming nappy to their class, with an additional tighter style neoprene nappy on top to avoid leakages and resulting pool closures. Please place all used nappies in the correct bin or take them home with you.
Pool/poolside health and safety
Please remove outdoor shoes before entering the changing rooms. No outdoor footwear or prams should be taken onto poolside or into changing rooms. Please use blue overshoes (if available) or go barefoot if you prefer.
Please always endeavour to shower your child before entering the water. Removing body lotions, soaps, etc. before swimming contributes significantly to maintaining water quality, reducing the need for chemicals to be over-used and keeps the water cleaner for everyone.
Class Changeovers & Start Time
We deliberately have ten minutes between classes in our Swim School to ensure your class can start on time and the lesson last 30 minutes. This does mean the changing rooms may get a little crowded, to help limit this please change quickly. Whilst you are waiting for your class, please keep changing room noise down to a minimum so that all classes can take place in a calm and peaceful atmosphere. Please do not enter the poolside until your class start time.
We are happy for one adult, or other members of your family, friends, or child minders to bring your child to classes.
Cancellations & Refunds
Should a class be cancelled in advance, or already be in progress or about to start and needs be cleared on the grounds of health and safety then we are under no obligation to refund the class or part thereof. We will refund for long term closures of one week or more.
We endeavour to ensure you always have the same teacher, but we cannot guarantee this as teachers do occasionally need time off for family commitments and illness too!
Illness & Disease
Should your child or the adult taking your child into the water have, or develop, any known or suspected medical condition, please consult your doctor before swimming. If your illness is contagious and may affect other swimmers, please do inform us by email immediately so we may share basic information about this risk with other parents/carers. All information received is treated in confidence and with sensitivity.
Never bring your child swimming if they have any illness such as an ear infection, diarrhoea, vomiting, chicken pox, impetigo, conjunctivitis, or a bad cold. Please wait until your doctor has given the all-clear before returning to classes.
Please ensure that any sickness/diarrhoea symptoms have completely cleared for at least 48 hours before your class; or 14 days if a gastrointestinal bug has been diagnosed by a medical professional.
Our teachers may refuse entry to the pool if they reasonably believe that your child is not well enough to participate.
The safety of our customers is our highest priority. To ensure everyone’s safety, we ask that ahead of attending swimming classes, your child and anyone that is attending with them, do not attend if exhibiting any of the following symptoms.
a high temperature
a new, continuous cough
a loss of, or change to, your sense of smell or taste
You should follow NHS guidance on testing and self-isolation.
We also carry out the following safety procedures:
Thorough regular cleaning of door handles, changing room surfaces and other high touch areas
Ensuring children shower thoroughly before entering the water
If your child has a positive test please notify us by phone or email immediately so we can take the necessary actions. In the event of class closures due to positive testing, you will be notified in the first instance by phone or email and our Refunds & Cancellations policy as above will apply.